Fleet Arts – Job Vacancy: Arts Administrator

Job Specification

Hours: 10 x hours per week + 2 x hours every three months to attend Management Committee meetings
Salary: £18,720 pro rata (£4,752 per annum)
Days: 2 x half days per week (specific days agreed after interview)
Times: 2 x regular 5 x hour shifts to be done between 9am – 5pm (specific times agreed after interview)
Location: Fleet Arts office, The Fleet, Belper, Derbyshire DE56 1NU
Supervisor: Arts Manager

Organisation information

Fleet Arts is a community arts charity that delivers projects, workshops and events across mid-Derbyshire, based in Belper. We also hire out our community venue to various groups, artists and musicians. The Arts Administrator will bring a range of strong organisational and media skills to assist the Manager in running Fleet Arts varied programme of work and the venue. This is a great opportunity for someone with an interest in the arts and experience in administration/media to join our small team and help build and support our creative organisation/venue. Applicants should have proven experience of working in an office environment and with the general public.

Job Role

• General office, venue and project administration/organisation
• Venue reception cover and running the venue/workshop booking system
• Promoting our work through Social media and marketing avenues
• Support the Arts Manager as required
• Keeping up-to-date with current arts opportunities and assisting at some arts events (occasional evenings and weekends)
• Supervising the Cleaner and ensuring the building is well maintained

Application procedure: Download an application form from our website: http://www.fleet-arts.org/organisation and email completed form to: manager@fleet-arts.org

Deadline: Sunday 23rd May, 2021 midnight
Interview date: Wednesday 2nd June, 2021
Start date: mid-June 2021 (subject to references)

Person specification

Essential Professional Skills/Experience:

• Excellent administrative/organisational skills with an attention to detail, may include: minute taking, record keeping, office organisation, databases, telephone enquiries, project/diary bookings, Personnel/email correspondence, project and utility contracts, Good level of computer literacy including Word & Excel
• Reception cover and/or work with the general public
• Up-to-date knowledge and proven competence in using social media and other avenues for promoting/marketing
• Flexibility to prioritise jobs and respond to new priorities given by the Manager
• Researching (art) development opportunities/information, Attending and/or assisting at (cultural) events, Working (occasional) anti-social hours

Desirable Professional Skills/Experience:

• Maintaining a (community) venue, including taking room bookings, studio Agreements, ensuring it is clean/safe, organising maintenance/repairs/cleaning/supplies, as required, Supervising staff/volunteers

Essential Personal qualities:

• Working effectively to deadlines, Confidence in lone working and using own initiative to work unsupervised
• Warm, friendly and efficient manner when dealing with general public, staff and outside agencies
• Self-motivated and keen to make positive improvements
• The ability to work collaboratively and flexibly with a positive attitude within a small team/office/organisation
• An active interest in the Arts and willingness to assist where necessary
• Excellent interpersonal and communication skills, both written and verbal

Qualifications:
GCSE Maths & English or above